vAutoStock
vAutoStock is a vehicle preparation and stock management platform designed for automotive retailers. It helps dealerships track every stage of the vehicle journey, from arrival and inspection through mechanical and body right through to valeting, photography, and showroom-ready status.
About vAutoStock
vAutoStock is a UK-based company working with dealer groups of all sizes. We focus on making the day-to-day process of getting cars retail-ready faster, clearer, and easier for everyone in the dealership.
Features and benefits
How it works
Features and benefits
Lines raised automatically, cutting admin time
As soon as a vehicle arrives, the system raises the required preparation lines automatically, so your team doesn’t have to manually recreate jobs.
Additional work pulled automatically for faster approval
If extra work is identified during inspection or elsewhere, vAutoStock pulls those into the system in real time allowing sales or management to review and approve without delay.
Live visibility of every vehicle, job and team member
You can always see the current status: where each vehicle is, who’s working on what, and which tasks are paused. That transparency helps reduce handover gaps and idle time across your departments.
End-to-end visibility for faster sales decisions
When every step from arrival to retail ready is visible, the sales team can move confidently. Buyers can choose stock more smartly, knowing exactly what condition a vehicle is in and what further work is pending.
Centralised stock data in one dashboard
Instead of fragmented systems, vAutoStock consolidates large volumes of stock, work in progress, and vehicle metrics in a single easy-to-monitor interface.
Seamless integrations with Keyloop, third-party systems and APIs
vAutoStock can pull stock feeds from your Keyloop, take reports (e.g. WIP or invoiced status), connect to electronic key systems (like Traka), valeting tools, and push updates back via APIs or automated bots.
Flexible to your business processes (bespoke setup)
Every dealer has slightly different workflows vAutoStock can be configured to mirror your internal processes rather than forcing you into a rigid template.
Improved cashflow and return on investment
Because vehicles get through prep faster and fewer hold-ups occur, the time to sale shortens boosting turnover, lowering holding costs, and delivering faster ROI.
Transparent, flexible pricing and no fixed term contracts
Their pricing is designed to scale with your operation: no long lock-in, and options that grow as your vehicle volume does.
How it works
By integrating directly with Keyloop vAutoStock raises the right lines automatically the moment a vehicle arrives, so technicians can start work straight away. Any additional work created in the Keyloop is pulled into vAutoStock for instant review and approval cutting admin and keeping everything in one live workflow.
You’ll see the live status of every vehicle, every job and every person working on it from inspection through mechanical and body, to valeting, photography and showroom-ready. That visibility reduces idle time between departments and helps sales teams move faster with confidence.
Check-ins are completed online so work is noted and underway as soon as the keys are on the desk. The system mirrors your processes (because every business is different), and updates are shared instantly with internal teams and external suppliers, no chasing on email or WhatsApp.
Tracking is simple. Use barcodes or RFID tags to move vehicles through preparation steps and keep location and status accurate without extra effort. Meanwhile, parts are coordinated automatically: when a job needs a part, the parts team is notified and can progress it through clear statuses (requested, priced, approved, on order, back order, arrived, handed over, rejected, awaiting return, returned, refunded, paid, invoiced).
All of this feeds real-time performance reporting, so managers can spot bottlenecks, buyers can make better stock decisions, and sales can bring cars to market sooner. Dealers using vAutoStock benefit from reduced admin, faster preparation and a smoother route to “retail-ready”.
End result: fewer delays, clearer handovers, and vehicles on sale and sold much faster.